New Functionality: Leverage the Benefits of Auto-indexing

At our core, Vyne Medical and our Trace® solution are dedicated to helping hospitals and health systems improve the way they capture and share information to ensure a more complete patient record, create workflow efficiencies and recover lost revenue. Client use cases abound, and they consistently speak to the fact that Trace is helping drive these and other critical outcomes. We are committed to ongoing innovation and are always considering opportunities to drive additional client value.

Workflow Efficiencies

Trace captures and integrates voice, fax and image data into a searchable, centralized database. This functionality drives interdepartmental workflows, streamlines provider handoffs, and creates added efficiencies – all of which add up to improved patient care.

As we consider the core hospital functions commonly supported by Trace, there are still plenty of efficiencies to be gained. Departments such as patient access, revenue cycle, case management, and operations spend countless hours hand-keying patient, payer and other data into the Trace application. Physician orders, patient registration and admission forms, insurance cards, driver’s licenses, and all sorts of other flat-file faxes and images contain information that must be transformed from characters on a page to structured data in a system. Reducing the burden of manual data entry represents a significant opportunity to gain workflow efficiency and reduce human error.

Automation Solutions

Terms like Artificial Intelligence (AI), machine learning and form recognition technology tend to sound futuristic and a bit alien, but they have their place in the world of workflow automation. Without getting overly technical, Trace has the ability read incoming text and then automatically enter that text into set fields in the application. The advantages of this automation technology are abundant and obvious, including:

  • Faster turnaround time with less time spent manually keying data
  • Improved accuracy and quality with fewer data-entry errors
  • Greater staff efficiency and productivity as teams redirect efforts to higher value tasks
  • Cost savings driven by increased speed and accuracy that require fewer downstream error corrections

Staff Impacts

Teams that deploy auto-indexing solutions often find themselves with staff previously focused on data entry tasks they no longer need to perform. Hospitals approach these resources in a number of ways including departmental restructuring, resource redeployment, reduced backfills when employees retire or transfer, and shifting responsibilities from data entry tasks to quality assurance oversight. Additionally, a certain level of human involvement, oversight and interpretation will always be required in this process, allowing staff to perform higher-level outcomes.

Getting Started

With benefits that range from cost savings to quality and productivity increases, we’re excited to introduce our new Auto-indexing solution.

For hospitals not currently working with Vyne Medical, there’s never been a better time to leverage Trace. We’re eager to hear from you, to understand your challenges and your workflow, and to collaborate on a solution.

For current Vyne Medical clients, this new functionality is available for you to leverage*. Contact your account representative or our customer service team for a demo. We’re here to help you learn more and get started.

We’re confident that we can help you create a more complete patient record, drive workflow efficiencies and maximize your profitability. At Vyne Medical, we’re committed to Connecting Disconnected Data® and auto-indexing is now taking this commitment to the next level. Contact us to schedule a call with one of our Vyne Medical healthcare solution experts today.



*This functionality represents a new service added to the Trace suite of products. Special terms and fees apply.
Vyne logos, product and service names, including but not limited to, Trace mentioned herein are registered trademarks and are the property of The White Stone Group, LLC, or their respective affiliated entities.